Note: Groups are available only for Enterprise customers.

What is a group?

Groups are sets of authors within the organization that reflect your company structure - its departments or teams. For example, you could create groups for the different departments or regions of your company, such as 'Sales', 'HR', 'North America', etc.

Groups offer multiple benefits and allow for better collaboration and easy management and search of authors and courses.

Benefits of using groups

  • Group admins have access to all courses of that group.

  • A group can have multiple admins making it easier to collaborate within the group.

  • The organization owner and admins can search members by group.

While the owner and admins have access to all courses within the organization (under the “Organization courses” tab), members only have access to the courses that are shared with them as co-authors (under the “Shared courses” tab). You can provide an organization member with access to the courses of a certain group of authors within the organization by making this person the admin of this group. As the group admin, this person will be able to see all courses created by other members of this particular group (under the “My group courses” tab).

Create a group

Under the “My organization” menu, the organization owner and admins can create groups.

  1. Go to your organization.

  2. Click on the “Add to the group” button in the “Groups” column.

  3. Click on the “Create group” button, type in the group title and click “Save”.

Note: At the moment, it is not possible to delete or rename a group. You can only remove a member from the group.

Add members to the group

The organization owner and admins can easily add members to the group.

  1. Go to your organization.

  2. Click on the “Add to the group” button in the “Groups” column next to the member’s name.

  3. Choose a group for this user, or create a new group (see above). You can assign multiple groups to the author in one go.

You can also add people to groups at the same time as you invite them to the organization.

  1. Go to your organization.

  2. Click on the “Invite authors” button.

  3. Type in the emails or import from a CSV file.

  4. Next to the “Add to the group” field, choose a group for this user(s), or create a new group. You can assign multiple groups to the author(s) in one go.

The owner and admins can remove members from the group by hovering over the group title in the “Groups” column next to the user's name and clicking on the X icon.

Manage roles within the group

The organization owner and admins can update the roles of the group members at any time and assign the Admin role to multiple users.

  1. Go to your organization.

  2. Click on the “Group role” drop-down next to the member's name.

  3. Modify a member's role from the drop-down menu in their list entry.

See the courses created by the group members

The group admin can access all courses created by the group members under the “My group courses” tab.

Note: in case the group admin has the owner or admin role in the organization as well, the “My group courses” tab won’t be shown, because all courses are already available for the organization admins under the “Organization courses” tab.

Next to each course, the author’s name, the title of the group that the author belongs to, the most recent modification date and tags (if any) are displayed.

If the course author belongs to multiple groups, the indication “Multiple groups” is used. You can hover over the label to see the group titles.

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