Increase efficiency through shared workload, and foster a collaborative learning environment that can lead to more innovative and engaging courses by adding co-authors to your training.
You can add co-authors at any step of the course editor from the plus sign (+) that's right at the top of the course next to your initials or profile picture, if you have one. You can add any existing Easygenerator user or external person by their email.
The easiest way to invite multiple co-authors is to create a CSV file with their emails and import the whole batch by clicking Import from CSV. And you can also add an invitation message to your co-author with specific instructions about the course.
Add co-authors from the organization’s list of users
While the owner and admins automatically have access to all courses within the organization, other members can easily be added as co-authors from the organization’s list of users. For this, please follow the steps below:
Open the course on which you want to collaborate.
Then, click on the plus sign (+) at the top of the course
On the right sidebar, look for the +Add collaborators option and click on it (In some cases, you may need to scroll down a bit to locate this option)
Under the Co-author tab, click on the “Enter a name or email here” field, and the list with all the organization’s members appears in the dropdown, sorted alphabetically by their first name. You can scroll down the list or start typing a name to find the member quickly and simply click on their name or the + icon to add them.
After that, click on the “+ Add invitation Message” option to add a message, if needed.
Once you have added the co-author(s) and the message (optional), click on the “Send invite” button to send the invitations.
Note: Only the course owner can add co-authors to it.
Add external users as co-authors
To invite someone outside your organization, follow the same first steps described above to open the Add collaborators panel.
When you reach the Enter a name or email here field, type the external user’s email address and press Enter or a comma ( , ) on your keyboard to add them. Repeat this process for all the external users you'd like to add.
Finally, you can add an optional message and send the invitation as usual.
If you add an existing Easygenerator user, they will get an in-app notification and an email to confirm their co-authoring.
If you add a person without an Easygenerator account, they will be invited by email along with an invitation message (if any). This person should use the same email address to which the invitation is sent to register at Easygenerator.
Edit courses, add comments, and mentions
When a co-author accepts the invite, they'll see a shared course under the Shared courses tab.
A co-author can edit the course content and settings just the same way as the author (except for adjusting the design theme - only the course owner has permission to do this).
Any changes in the course are automatically saved and visible to all co-authors. They can also leave comments on every course item directly in the course editor and mention other co-authors by simply typing @ followed by the person’s name or email address.
Important: Co-authors are not allowed to delete the course; they can only stop co-authoring by clicking on the plus sign (+) at the top of the course -> hovering over their name, and selecting the Stop co-authoring icon.
Manage co-authors
As the course owner, you can manage co-authors from the collaborators sidebar by clicking on the plus sign (+) at the top of the course. You can see all invited co-authors, their status (e.g., pending registration/pending acceptance), and the invitation message (if any).
Statuses:
pending registration - an invited person who doesn't have an Easygenerator account yet.
pending acceptance - the invite has been sent and needs to be accepted.
The course owner can remove co-authors by hovering over their name and clicking on the remove icon. If you remove a co-author, they will not be able to see the shared course anymore.
