If you are an Enterprise or a Team plan user, you may want to learn about the different roles available in Easygenerator. For in-depth information on each role type, we invite you to read our dedicated article on Organizations and on Advanced user management with groups.

If you plan to have multiple authors collaborating on creating courses, you might want to create an organization.

Organizations come with three different roles: Owner, admins, and members.

I. Organization owner

The organization owner is the person who created the organization.

Owners can:

  • Add and remove any users in the organization (regardless of their roles)

  • Access all courses created by any user in the organization

  • Check the status of invites sent on the pending tab

  • Manage and transfer courses of other members

  • Create and manage groups within the organization (Enterprise plan feature)

The only difference between the organization owner and the organization admin is that the owner can manage, add, and remove users with the “Organization admin” roles.

The owner can add colleagues to an organization and assign the admin roles to specific members to help with managing the organization.


II. Main Admin (Organization Admin)

The Main Admin or Organization Admin roles can only be assigned (and revoked) by the Organization Owner.

The Organization Admin has the same rights as the Organization Owner except that they cannot manage other admins (assign/revoke them).

Organization admins can:

  • Add and remove any users with an “organization member” role in the organization

  • Access all courses created by all users in the organization.

  • Check the status of invites sent on the pending tab

  • Manage and transfer courses of other members

  • Create and manage groups within the organization (Enterprise plan feature)

III. Organization member

Any users added to the organization will automatically be assigned the member status. It is up to the owner to appoint them as Admins.

Organization members do not have access to the “My organization” tab and cannot see “Organization courses”.

IV. Here are the available options for each of the roles within organizations:

Option

Owner

Admin

Member

Transfer courses*

+

+

-

Add members

+

+

-

Remove members

+

+

-

Manage roles

+

-

-

Access to all courses within the organization**

+

+

-

For Enterprise plan only:

Create/delete groups

+

+

-

Add and remove people from groups

+

+

-

V. Group admin (for Enterprise plan only)

Enterprise users have access to Advanced users management within Groups. Groups come with two additional roles that are above the Organization roles: Group Admin or Group Member.

At the same time, users can be:

  • Organization Owner and Group Admin

  • Organization Admin and Group Admin

  • Organization Member and Group Admin.

Note that a Group role is specific to one group. An Organization Member can be an Admin in one or many groups and a Group member in others.

Organization owners and organization admins who create Groups will, by default, become a “Group admin.” As a result, they cannot be “Group members”.

The group admin rights give users the ability to:

  • Get access to the courses of members of this specific group

Group admins that are organization members will not get access to the organization tab, or any courses that belong to someone who is not part of their groups. They will not be able to create or delete groups - this responsibility belongs to the Organization Owner/Admin.

View for an Organization Member who is also a Group Admin:

(The “Group courses” listed will be only those belonging to the members of their groups)

View for Organization admin/owner only:

VI. Group members

A Group member can only be an Organization member.

Group members do not have access to other people’s courses, even if they are part of the same group.

This user shares all their courses with the group and organization admins.

VII. Rights per roles

Below is an overview of what users can see with the same or different roles in the Group and Organization.

Option

Organization Owner and Group Admin

Organization Admin and Group Admin

Organization member and Group Admin

Organization member and group member

Access to all courses in the Group

+

+

This option is not live yet

-

Can add and remove people from the group

+

+

This option is not live yet

-

Create/delete group

+

+

This option is not live yet

-

Organization owners and admins cannot be group members - they will automatically be considered a “Group Admin” in all groups they are part of.

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