If you are an Enterprise or a Team plan user, you may want to learn about the different roles available in Easygenerator. For in-depth information on each role type, we invite you to read our dedicated article on Organizations and on Advanced user management with groups.
If you plan to have multiple authors collaborating on creating courses, you might want to create an organization.
Organizations come with three different roles: Owner, Admin, and Member.
I. Organization Owner (main Admin)
The Organization Owner is the person who created the organization.
Owners can:
Add and remove any users in the organization (regardless of their roles).
Access all courses created by any user in the organization.
Check the status of invites sent on the pending tab.
Manage and transfer courses of other members.
Create and manage groups within the organization, and set the confidentiality options (Groups access setting) by default. (Enterprise plan feature)
The only difference between the Organization Owner and the Organization Admin is that the Owner can manage, add, and remove users with the “Organization Admin” roles.
The Owner can add colleagues to an organization and assign the admin roles to specific members to help with managing the organization.
II. Organization Admin
The Organization Admin has the same rights as the Organization Owner except that they cannot manage other admins (assign/revoke them).
Organization Admins can:
Add and remove any users with an “Organization Member” role in the organization
Access all courses created by all users in the organization.
Check the status of invites sent on the pending tab
Manage and transfer courses of other members
Create and manage groups within the organization, and set the confidentiality options (Groups access setting) by default. (Enterprise plan feature)
III. Organization Member
Any users added to the organization will automatically be assigned the Member status. It is up to the owner to appoint them as Admins.
Organization Members have access to the “My organization” tab where they can see the Groups they are part of (if any).
They do not have access to the “Organization course”, and they cannot see the list of authors who are part of the organization.
IV. Here are the available options for each of the roles within organizations:
Option | Owner | Admin | Member |
Transfer courses* | + | + | - |
Add members | + | + | - |
Remove members | + | Only Members | - |
Manage roles | + | - | - |
Access to all courses within the organization | + | + | - |
For Enterprise plan only: |
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Create/delete groups | + | + | - |
Manage group | + | + | If a Member has the group admin role |
Add and remove people from groups | + | + | If a Member has the group Admin role |
Access to all courses within the group(s) | + | + | If a Member has the group Admin role |
V. Group Admin (for Enterprise plan only)
Enterprise users have access to Advanced user management within Groups. Groups come with two additional roles that are above the Organization roles: Group Admin or Group Member.
At the same time, users can be:
Organization Owner and Group Admin
Organization Admin and Group Admin
Organization Member and Group Admin.
Note that a Group role is specific to one group. An Organization Member can be an Admin in one or many groups and a Group Member in others.
Organization Owners and organization admins who create Groups will, by default, become a “Group Admin”. As a result, they cannot be “Group Members”.
The Group Admin rights give users the ability to:
Have access to the courses and resources shared with them by members of this specific group through confidentiality settings.
Manage the group (change group title, add a description, add and remove authors, change group roles).
Group Admins that are organization Members have access to the Organization tab but can only see the courses that belong to members of their groups. They will not be able to create or delete groups - this responsibility belongs to the Organization Owner/Admin.
View for an Organization Member who is also a Group Admin:
(The “Group courses” listed will be only those belonging to the members of their groups)
View for Organization Admin/Owner only:
VI. Group Members
Group Members do not have access to other people’s courses, even if they are part of the same group.
This user shares all their courses with the Organization Owner/Admins, and can decide whether to share the courses and resources with the Group Admins or not with the confidentiality settings.
VII. Rights per roles
Below is an overview of what users can see with the same or different roles in the Group and Organization.
Option | Organization Owner and Group Admin | Organization Admin and Group Admin | Organization Member and Group Admin | Organization Member and Group Member |
Access to all courses in the Group | + | + | If the courses are shared with them by the authors. | - |
Can add and remove users from the Group | + | + | + | - |
Create/delete Group | + | + | - | - |
Manage Group | + | + | + | - |
Assign the roles in the group | + | + | + | - |
Organization Owners and Admins cannot be group Members - they will automatically be considered a “Group Admin” in all groups they are part of.