As an author who belongs to one or more groups, you may not want all of your courses to be visible in every group. With Easygenerator’s With group access settings, you can share a course with one group, several groups, or none at all.
Organization Owners and Admins always have access to all courses, while Group Admins can only view the courses shared with the groups they manage. Your group access settings settings determine this visibility and allow you to decide how your courses are shared across the groups you belong to.
Note: Groups are available on the Enterprise plan.
Manage access settings
You can control which groups can access your courses from the course dashboard.
Note: A course is added to all groups by default. If you want to remove a course from a specific group, you will need to do this manually.
Go to the My courses tab.
Find the course whose access you want to manage.
Click on More details at the bottom of your course card, and select the Manage access settings icon that appears under Groups.
In the access panel, select the group(s) you want to remove the course from.
Click Apply settings to save your changes.
After doing this, the relevant Group Admins will see the course under their Group courses list.
(GIF)
What authors can do in the course dashboard
What authors can do in the course dashboard
Authors can:
See the list of groups that the course belongs to.
Check the Group Admin(s) of each course.
Manage course access settings.
Filter courses by group (Group button).
Group Admins: See courses created by group members
Group Admins: See courses created by group members
Group Admins can view and manage the courses created by the members of their group, as long as those courses are shared with their group through the group access settings. This allows Group Admins to support authors, track progress, and manage content within their group.
To access Group courses:
Go to the My courses tab.
Open the Group courses tab in the left-side menu.
Review the list of courses created by members of the groups you manage.
(GIF)
If a course is assigned to multiple groups, the label Multiple groups appears. Hover over the label to see the full list of groups.
Note: If a Group Admin also has the Organization Owner or Organization Admin role, the Group courses tab will not appear. These roles already have access to all courses through the Organization courses tab.
What Group Admins can do
What Group Admins can do
Group Admins can:
Access all courses shared with their group
Review course structure and content
See metadata such as author and modification date
Filter courses by group or course owner
Group Admins cannot see or manage courses that are not explicitly shared with the groups they manage.
Filtering and searching for courses
Filtering and searching for courses
Organization Owners, Organization Admins, and Group Admins can filter courses by:
Courses with assigned groups
Courses without assigned groups
Courses created within a specific group
Notes:
Group indicators (showing which groups a course is linked to) appear only in My courses, Group courses, and Organization courses. This information is visible only to Group Admins, Organization Admins, and the Organization Owner. For privacy and security, group indicators are not shown to co-authors from other organizations.
The Group Admin can’t reassign the course of another Group Member from one group to another. This can be done only by the course owner.
Organization Admins: Confidentiality settings
Organization Admins: Confidentiality settings
Organization Owners and Admins can define whether new courses created by authors have all groups selected or no groups selected by default.
Note: Organizations use the All groups selected option by default unless the Organization Owner or Admin requests a change by contacting [email protected].
How default group access works
Default group access affects only the courses where the author has not yet assigned groups. Courses that already have group assignments remain unchanged, and the course owner must update them manually if needed.
When All groups selected is enabled:
All groups the author belongs to are preselected automatically when the author creates a new course.
If the author does not want to share the course with Group Admins, they must manually unselect the groups.
If a course is duplicated, all groups the author belongs to are assigned automatically to the duplicated version.
When No group selected is enabled:
All groups the author belongs to are unselected by default for new courses.
The author is responsible for manually selecting which groups should have access.
FAQs
Who can see my courses in Easygenerator?
Who can see my courses in Easygenerator?
Organization Owners and Organization Admins can see all courses.
Group Admins can only see the courses that are shared with the groups they manage. Course authors decide whether to share a course with their assigned groups.
Can Group Admins see every course I create?
Can Group Admins see every course I create?
No. Group Admins can only see courses that you share with the groups they manage. If a course is not shared with any of your groups, it will not appear in a Group admin's Group courses list.
I am a Group Admin but I don’t see the “Group courses” tab. Why?
I am a Group Admin but I don’t see the “Group courses” tab. Why?
If you also have the Organization Owner or Organization Admin role, the Group courses tab does not appear. These roles already provide access to all courses through the Organization courses tab.